Doing Business with NPS


NPS Purchasing Department

DOING BUSINESS WITH NORMAN PUBLIC SCHOOLS

How the District Procures Goods and Services: The District obtains quotes, at the appropriate dollar threshold, on items to be purchased and then creates purchase orders to award the contracts based on Board of Education approval. The District will purchase from any technologically and financially responsible business entity.
  • All purchase orders must be approved by the Board of Education prior to payment.
  • The results of sealed bids must be approved by the Board of Education prior to issuance of purchase order(s).
  • Note: Capital construction, improvement or modification expected to exceed $50,000 will be subject to the Oklahoma Competitive Bidding Act. (See Note at bottom of page)

View Current Invitations to Bid

Price quotes on one item (or multiples of that item) are required at specific dollar thresholds as follows:

TYPE OF QUOTE

REQUIRED AT:

 (3) Written

$750 - $24,999

Sealed

$25,000 or above

Addition to the NPS Vendor Database

A vendor may be included on the bid list by faxing, mailing, or emailing a filled-out, signed Vendor Qualification form or Contractor Qualification form to the Director of Purchasing (address listed below). The filled-out commodity list should also be attached to the Vendor Qualification form, to ensure that your company is added in as many categories as possible.

  • Vendors having no bid activity within a twelve-month period shall be dropped from the list and may only be re-entered by following the appropriate procedures listed above

Vendor Qualification Form **

Commodity List **

Contractor Qualification Form **

(** Can be filled in on-line, then printed and faxed/mailed to NPS)

Invitations to Bid: Invitations to participate in a sealed bid are mailed to qualified vendors who are on the District's bidder's list. Vendors should carefully read all terms and conditions listed in a Request for Quote or Request for Proposal, as failure to comply may result in disqualification of a bid. If the vendor is unable to bid, that vendor must return the package with the words "NO BID", in order to stay on the active bidders list.
 
Competitive Bid Act of 1974: When a proposal for real property construction or land improvements/renovation is expected to exceed $50,000, the District is required to follow all regulations as required. This includes posting the contact information for the invitation to bid in a local paper (The Norman Transcript), and providing all necessary affidavits and bidder's bonds with the proposal as required. Winning vendors in such a bid are required to then provide a surety bond in an amount equal to the cost of the total project, as an assurance to job completion and to protect the awarding public agency against defective workmanship and materials for a period of one year after acceptance of the project. (Section 965 Execution of Contract-Bonds-Insurance)

As a courtesy, all construction bids meeting the conditions of the CBA are on file with Bid News Construction Reports of Oklahoma City/Tulsa.

Last Revised: 06/16/04


Construction has forced the Purchasing office to temporarily relocate to:

500 W. Main Street, Suite 300, Norman, OK 73069

The telephone numbers (listed below) remain the same.

Purchasing
Questions?

Contact:

Pam Stewart
Purchasing Secretary
405-447-6553
Fax: 405-573-3555
131 S. Flood, Norman, OK 73069
pstewart2@norman.k12.ok.us
or
Kim Bauer
Purchasing Director
405-447-6555
Fax: 405-573-3555
131 S. Flood, Norman, OK 73069
kbauer@norman.k12.ok.us